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Behind the scenes

What is applied with Life Organization?

Systems Thinking

​Systems thinking is widely used in various fields, including business, healthcare, environmental management, and engineering, to solve complex problems that are not easily addressed by traditional linear thinking.

In terms of personal growth, it is a way of understanding how different parts of your life interact with each other. Instead of looking at one problem at a time, it helps you see the big picture and how everything is connected.

At its core, systems thinking involves:

Understanding the whole system rather than just individual components.

Identifying patterns and relationships within the system.

Considering the impact of changes on the system as a whole.

Anticipating unintended consequences of changes within the system.

Think of Your Life as a Garden

Identify the Plants

Just like a garden has flowers, vegetables, and trees, your life has different areas like work, family, health, and hobbies.

Understand the Ecosystem

In a garden, all plants need sunlight, water, and good soil. In your life, different areas need attention, time, and energy.

Spot the Weeds

Problems like stress or lack of productivity are like weeds. They don’t just affect one plant; they spread and impact your whole garden.

Life Organization & Systems Thinking

Major Frameworks Used

Iceberg Model

Designing Your Life - design thinking​​

Systems Mapping​

Soft Systems Methodology (SSM)

​Causal Loop Diagrams (CLD)

High-Level Steps

1. Initial Assessment and Understanding Your Situation (Iceberg Model & DYL)

2. Visualizing Your Current System (Mapping)

3. Imagining the Ideal (SSM)

4. Building Your Blueprint (SSM)

5. Bridging the Gap (SSM and CLD)

6. Implementing Change (SSM)

7. Continuous Monitoring and Adaptation (Iceberg Model, SSM, and CLD)


Notion is a powerful all-in-one workspace that allows individuals and teams to organize their work and life in a flexible and customizable way.
It combines notes, tasks, databases, and calendars into a single platform, enabling seamless collaboration and productivity.
Used by companies and teams around the world, Notion's versatility makes it suitable for a wide range of applications, from project management to personal planning.

Why Systems Thinking is Critical for Notion

Notion is like a blank canvas - it can be as effective or as chaotic as the design you create.

Without a structured approach, it can become disorganized and overwhelming. Systems thinking helps you design an efficient, adaptive, and coherent life management system that supports your goals.

By applying principles of systems thinking, you can create a dynamic system within Notion that not only meets your current needs but also evolves with you, ensuring continuous improvement and alignment with your long-term aspirations.

Using Notion for Life Management

Comprehensive Organization

Consolidate all aspects of your life - tasks, goals, notes, and schedules - into one cohesive system.

Why It Matters:

This centralization eliminates the need for multiple apps, making it easier to stay organized and focused.

Customizable and Adaptive Workspaces

Create personalized dashboards and workflows that suit your specific needs, with the flexibility to adapt as your life changes.

Why It Matters:

Notion’s customizable nature allows you to design a system that grows with you, enhancing productivity and efficiency over time.

Seamless Integration and Automation

Integrate Notion with other tools and services you use, and take advantage of its automation capabilities.

Why It Matters:

These integrations and automations streamline your processes, reduce manual work, and help you manage information more effectively.



Leverage Notion’s AI features to boost productivity, such as information retrieval and organization.

Why It Matters:

AI capabilities enhance the usability and functionality of Notion, making it easier to manage your knowledge and repetitive daily tasks.

Read my blog posts on this topic

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Achieve Harmonious Cognitive Workflow

Brain Networks 

Main brain networks. How brain networks operate. What are the functions of brain networks. Brain networks and productivity, focus and efficiency.


Central Executive Network (CEN)

The CEN is crucial for high-level executive functions, including planning, problem-solving, and decision-making.

Focuses on external goals and is responsible for active synthesis of memory with external activities.


Dorsal Attention Network (DAN)

Supports goal-directed behaviour and is closely linked to sensory processing.

While the CEN manages higher-order executive functions, the DAN focuses on attentional control.


Default Mode
Network (DMN)

It is most active when the brain is not focused on the outside world, such as during daydreaming, reliving, or future planning.

This network facilitates creative thinking and the synthesis of ideas, allowing for the connection of seemingly unrelated concepts.


Network (SN)

It is responsible for regulating the switch between CEN and DMN, and it determines which network is in control at any given moment.


Additionally, the SN is also responsible for regulating emotion and pain from the other main networks.

Life Organization Impact on Cognitive Workflow



Life Organization fine-tunes the Central Executive Network (CEN) to boost your decision-making and task management.


This results in enhanced execution of tasks, ensuring that you efficiently transform your thoughts and plans into actionable results.

Crucial Action


By providing a structured approach to managing tasks and goals, Life Organization ensures that the DAN is effectively utilized for focused, goal-oriented actions, while preventing the overload of the CEN.


It helps in maintaining a steady concentration, ensuring that your attention is directed towards the most crucial tasks, thereby maximizing productivity.

Enhancing Creative Thinking


The Default Mode Network (DMN) is nurtured through Life Organization to bolster your imagination and creative thinking.


This approach facilitates innovative problem-solving and the generation of new ideas, as the DMN thrives when given the space to explore and reflect.

Controlling the External


Life Organization optimizes the Salience Network (SN), which plays a crucial role in controlling and responding to external stimuli.


This enhancement leads to better management of environmental inputs, ensuring that you remain aware and responsive to important cues while filtering out distractions.

Why Do You Need IPKM?

Information processing and knowledge management, for a balanced cognitive flow to execute ideas

Enhancing Productivity


Central Executive Network (CEN)

By offloading information to a IPKM system, the CEN can operate more efficiently, reducing cognitive overload and improving decision-making.

Balance Creativity & Focus


Dorsal Attention Network (DAN)

The IPKM system supports a balance between creative thought (DMN) and focused execution (DAN), leading to a more holistic cognitive process.

Reducing Cognitive Load


Default Mode
Network (DMN)

Efficient note-taking and IPKM can aid in this process by offloading the task-oriented cognitive load, allowing the DMN to engage more effectively during periods of rest, idea generation or reflection.

Controlling the External


Network (SN)

A well-structured IPKM system can help manage the switching between the CEN, more specifically DAN - focused attention and the DMN - creative and reflective thinking.

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Understanding Adult Human Development

Adult human development explores how we grow and change throughout our lives.


From Erikson’s psychosocial stages to the integrative models of Spiral Dynamics and SDI, these theories guide us in creating effective life management systems.


These frameworks not only enhance personal growth and professional development but also contribute to a deeper understanding of our place in the collective human experience.

Psychosocial Stages

Erikson identified eight stages, each with a specific challenge, from infancy to old age. Overcoming these challenges fosters personal growth.

Maslow's model suggests that our motivations follow a hierarchy, from basic needs (like food and safety) to self-actualization (fulfilling our potential).

Needs & 

Client-Centered Approach

Maslow's model suggests that our motivations follow a hierarchy, from basic needs (like food and safety) to self-actualization (fulfilling our potential).

Rogers emphasized the importance of a supportive environment where individuals can explore their feelings and thoughts to grow.

Spiral Dynamics

Spiral Dynamics is a model that shows how our values and world views evolve through different stages. 

Spiral Dynamics emerged as a game-changer in understanding human development.


Developed initially by Clare Graves and later expanded by Don Beck and Christopher Cowan, this theory introduced a dynamic, multi-layered model of human consciousness.

Spiral Dynamics Integral (SDI)

Spiral Dynamics Integral (SDI), integrated by Ken Wilber, builds upon Spiral Dynamics by incorporating his Integral Theory.


This approach uses the AQAL (All Quadrants, All Levels) framework, which recognizes that growth occurs across different domains—personal, cultural, and systemic.


Applying These Concepts to Life Management

By understanding these developmental stages, we can design life management systems that:

Address specific needs at each stage of development.

Support personal and professional growth.

Foster a holistic approach to well-being.

Spiral Dynamics Integral
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